A franking machine is a device which prints postage stamps and your company’s logo on your envelopes and postcards. This device is digital and works out the right stamp value for your mail by evaluating your mail’s weight. All postal payments are processed online between your post office and select bank approved by the organizations which oversee the service.
If you handle a large volume of letters on a regular basis; then you should make use of a franking machine. When using a franking machine, your business benefits in the following ways:
Previously, if you didn’t know the correct amount needed to post your mail, you would have to visit your posy office to work it out with them. A franking machine is incorporated with a weighing scale which calculates the precise amount you ought to pay as per the post office rates. This saves you the trip to the post office and time you would spend queuing to get assistance. Also, imagine how many seconds or minutes it takes you to apply the postage stamp for one mail, then multiply it by the number of letters you have to process. Franking machines do the job quicker, saving time further.
Without visiting the post office for assistance or using a franking machine, what people usually do is estimate the value of the stamps needed to post mail. In many cases, the estimate is often either an overcharge or other times an undercharge. Overstamping your mail makes you lose money unnecessarily, while understamping attracts fines for the mistake. The accuracy noticed in franking machines helps your business stop losing money on estimates.
The postal offices offer discounts for the use of franked mail because it is easier to handle. Conventional stamps require a lot of manual in issuing them out and assessing mail for appropriateness, all of which the franking machine spares the post office. The discounts also help you to save a lot of money in the long run.
The franking machine keeps record of postage, making it easier for you to generate accurate reports of your postage. This information gives your business an opportunity to claim full expenses from the taxman and to formulate measures to control mailing costs.
Improved Business Image
Franked mail makes your business come across as professional in the eyes of those you send it to. Its work is tidy and the logo printed on envelopes or postcards helps your brand to stay alive in the minds of those who receive your mail. The franking machine allows your business to include promotional text or tag line on your mail without paying any extra fees, and this can be helpful in advertising new offers, services, products, etc.