Note that, an event needs food and drinks to be complete, and this is one area where people focus on to judge your event. That said, you need to be particular about what you will provide and how it will be served. You will need to partner with catering services to help you take care of things without much stress, but you have to pick the right team. Here are the steps to follow in the process:
First and foremost, you have to get a clear plan for your event. When approaching catering services, you will need to disclose the date, time, and location of your event, the number of people you will host, the menu you will be serving, the catering equipment and decorations you require. This information is helpful in making evaluations to determine whether a catering service can handle your catering needs.
Next, you will need to look for the catering service which can help you. As a guide, consider if a catering service has experience service events of a similar nature as yours and find out the largest number of people they have ever served. If you will host a thousand guests, you will require working with catering services which have attended to a thousand guests or more because it means they have the potential to manage your event comfortably. The more experienced a catering service is and the more significant their scope of work, the higher their chances of reliability.
When you highlight the catering services that you feel can be a good match for your event, arrange a meeting with them to make your request and discuss some details further. For example, you might want to know the source of their ingredients for cooking, if they can provide a sample taste test and if it will be free or not, if they can provide buffets and sit down dinners, if they handle leftovers, what is included in their cost and what’s not, their catering staff’s attire for theme purposes, and so on.
Based on the information you get from each catering service you evaluate, you should now be in a position to pick the one you feel will be best for your event. Ensure that you do not choose a catering service which proposed to squeeze your event in between an extremely busy schedule because it could affect the quality of their service. For instance, if they don’t have enough staff to cater to all their events and some of their staff will have to serve multiple functions, they could do their work in a rushed manner to meet their targets or show up exhausted at your event, all of which will not work in your favor.